Tuition Refund Policy

The following Refund Policy is approved by Dorset College Senior Academic Committee and Policy Committee on March 5th, 2019 and is effective starting March 6th, 2019.

I. For programs approved by PTIB:

The following refund policies apply to students who are admitted into Dorset College’s Academic Preparation Programs, Tourism & Hospitality Management Programs, Technical Programs, and Preparation for Graduate School Applicants Program.

Dorset College will retain the non-refundable $200 application fee and $50 assessment fee in all refund situations.

Dorset College’s Tuition Refund Policy is available in the Student Handbook and on Dorset College’s website.

1. If the institution receives tuition from the student, or a representative on behalf of the student, the institution will refund the student, or the representative, the tuition amount that was paid for the program in which the student is enrolled if:

a. the institution receives a notice of withdrawal from the student no later than seven (7) days after the effective contract date; OR before the contract start date.

b. the institution receives a notice of withdrawal from the student between the date the student, or the student’s representative, signs the student contract and the contract’s start date.

c. the student does not attend a work experience component and the institution does not provide all of the hours of instruction of the work experience component within 30 days of the contract end date.

2. The institution will refund the tuition for the program and all related fees paid by the student or by the student’s representative if the student does not meet the admission requirements and does not misrepresent his or her knowledge or skills when applying for admission.

3. If a student does not attend the first 30% of the hours of instruction to be provided during the contract term, the institution may retain up to 50% of the tuition paid under the student enrolment contract unless the program is provided solely through distance education.

4. If the institution receives a notice of withdrawal from a student:

a. more than seven days after the effective contract start date and

i. at least 30 days before the program start date, the institution may retain up to 10% of the tuition due under the student enrolment contract, to a maximum of $1,000.

ii. less than 30 days before the program start date, the institution may retain up to 20% of the tuition due under the student enrolment contract, to a maximum of $1,300.

b. after the contract start date and

i. before 11% of the hours of instruction to be provided during the contract term, the institution may retain up to 30% of the tuition due under the student enrolment contract.

ii. after 10% but before 30% of the hours of instruction to be provided during the contract term, the institution may retain up to 50% of the tuition due under the student enrolment contract.

iii. after 30% of the hours of instruction to be provided during the contract term, no refund will be issued to the student.

c. before signing any contract and without taking any initial semester at Dorset College, the Letter of Acceptance will act as a contract and section 4(a) will apply.

5. Unless the program is provided solely through distance education, if the institution provides a notice of dismissal to a student and the date the institution delivers the notice to the student is:

a. before 11% of the hours of instruction to be provided during the contract term, the institution may retain up to 30% of the tuition due under the student enrolment contract.

b. after 10% but before 30% of the hours of instruction to be provided during the contract term, the institution may retain up to 50% of the tuition due under the student enrolment contract.

c. after 30% of the hours of instruction to be provided during the contract term, no refund will be issued to the student.

6. If the institution provides the program solely through distance education and the institution receives a student’s notice of withdrawal or the institution delivers a notice of dismissal to the student and:

a. the student has completed and received an evaluation of his or her performance for up to 30% of the hours of instruction to be provided during the contract term, the institution may retain up to 30% of the tuition due under the student enrolment contract, or

b. the student has completed and received an evaluation of his or her performance for more than 30% but less than 50% of the program, the institution may retain up to 50% of the tuition due under the student enrolment contract.

7. The institution will refund fees charged for course materials paid for but not delivered if the student provides a notice of withdrawal to the institution or the institution provides a notice of dismissal to the student.

8. Refunds required under this policy will be paid to the student, or a person who paid the tuition or fees on behalf of the student, within 30 days:

a. of the date the institution receives a student’s notice of withdrawal,

b. of the date the institution provides a notice of dismissal to the student,

c. of the date that the registrar provides notice to the institution that the institution is not complying with section 1(c) or 2 of this policy, or

d. after the first 30% of the hours of instruction if section 3 of this policy applies.

9. If an international student delivers a copy of a refusal of a study permit to the institution, sections 1(a), 1(b), 4, 7, and 8 of this policy apply as if the copy of the refusal were a notice of withdrawal, unless:

a. the international student requests an additional letter of acceptance for the same program that was the subject of the refusal of a study permit, or the program is provided solely through distance education.

10. Refunds for individual courses:

a. Withdrawal from a Course:

i. If Dorset College receives a written notice of a student’s desire to withdraw from a course by the Friday of the 2nd week of the current semester, the full cost of the course will be refunded to the student balance.

ii. If Dorset College receives written notice of a student’s desire to withdraw from a course after the Friday of the 2nd week of the semester and until the Friday of the 11th week of the semester, the cost of the course will not be refunded. The symbol W for withdrawal will be placed in the student’s transcript.

iii. Students are not permitted to withdraw from a course after the Friday of the 11th week.

b. Dismissal from a Course

i. If the student is dismissed from a course due to not meeting minimum attendance requirement, the cost of the course will not be refunded.

ii. If the student is dismissed from a course due to violating Student’s Code of Conduct and/or Academic Integrity, the cost of the course will not be refunded.

11. Refund Due to Study Permit Refusal

a. Dorset College will refund the tuition to the student whose Study Permit application is refused when the student submits:

i. the original Letter of Rejection from the Canadian Embassy or Consulate; AND

ii. the original Tuition Receipt; AND

iii. the original Letter of Acceptance; AND

iv. a written refund request, including the receiving bank account number, bank name, bank address and home address

12. To protect students, tuition sponsors, and Dorset College, and to comply with Canada’s anti-money laundering and anti-terrorist financing regulations (available at http://www.fintrac-canafe.gc.ca/intro-eng.asp), all tuition paid to Dorset College through a third party will be refunded to the original sender’s account. In this circumstance, no refund will be paid directly to students unless:

a. the student signs and submits the Dorset College’s Permanent Withdrawal Form AND provides a proof showing the student’s rightful ownership of the tuition funds; OR

b. the student signs and submits the Dorset College’s Permanent Withdrawal Form AND the original sender provides a proof indicating the student can claim the tuition funds.

 

II. For programs not requiring PTIB approval:

The following refund policies apply to students who are admitted into Dorset College’s University Transfer Programs.

Dorset College will retain the non-refundable $200 application fee and $50 assessment fee in all refund situations.

Dorset College’s Tuition Refund Policy is available in the Student Handbook and on Dorset College’s website.

Circumstances Tuition Refund Entitlement
International Students Local Students (Canadian Citizens, PR holder, persons with protected status)
Study Permit Application is refused 100% refund less application and assessment fees (student needs to provide proof of Study Permit refusal and tuition receipt) N/A
Withdrawal Notice: Before entering Canada 100% refund less application and assessment fees (student needs to fill out Withdrawal Form, providing reason for withdrawal) N/A
Withdrawal Notice: After entering Canada using Dorset LoA and before the start of student’s first semester No refund N/A
After entering Canada using Dorset LoA and not reporting to Dorset College before the start of semester No refund N/A
Withdrawal Notice: Within the first two weeks of semester No refund 100% refund less application and assessment fees
Withdrawal Notice: After the first two weeks of semester No refund No refund
Course Drop: Before program start date No change (international students must maintain at least 12 credits per semester to maintain full-time study status) 100% refund to student balance
Course Drop: Within the first two weeks of semester No change (international students must maintain at least 12 credits per semester to maintain full-time study status) 100% refund to student balance
Course Drop: After the first two weeks of semester No change (international students must maintain at least 12 credits per semester to maintain full-time study status) No refund
Forced withdrawal due to low attendance (See Attendance Policy) No refund No refund
Dismissal due to academic violations No refund No refund

To protect students, tuition sponsors, and Dorset College, and to comply with Canada’s anti-money laundering and anti-terrorist financing regulations (available at http://www.fintrac-canafe.gc.ca/intro-eng.asp), all tuition paid to Dorset College through a third party will be refunded to the original sender’s account. In this circumstance, no refund will be paid directly to the student unless:

a. the student signs and submits the Dorset College’s Permanent Withdrawal Form AND provides a proof showing the student’s rightful ownership of the tuition funds; OR

b. the student signs and submits the Dorset College’s Permanent Withdrawal Form AND the original sender provides a proof indicating the student can claim the tuition funds.

Dorset College, 300-1215 West Broadway

Vancouver, BC, V6H 1G7, Canada

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